Inventory & Stores Supervisor

About the Role

Our client, a reputable organization based in Nairobi, is urgently seeking to hire a proactive and highly organized Inventory & Stores Supervisor. The successful candidate will be responsible for overseeing inventory management, ensuring proper stock control, minimizing losses, and maintaining efficient storage systems. This is a critical role that ensures the smooth flow of materials and goods in and out of the stores department.

Key Responsibilities

1. Oversee daily operations of the store and warehouse functions.
2. Maintain accurate inventory records using manual logs and/or inventory management systems.
3. Supervise receipt, storage, and issuance of raw materials, finished goods, and equipment.
4. Develop and enforce policies for inventory control and stock handling procedures.
5. Conduct regular stock-taking, reconciliation, and reporting of variances.
6. Coordinate with procurement and operations teams to ensure timely restocking and order fulfillment.
7. Ensure proper documentation of all stock movements (Goods Received Notes, Delivery Notes, Issue Vouchers).
8. Monitor stock levels and forecast requirements to avoid stock-outs or overstocking.
9. Implement FIFO, LIFO, and other inventory methodologies based on nature of goods.
10. Maintain cleanliness, safety, and proper storage practices within the store.
11. Lead and supervise store staff, ensuring compliance with processes and targets.

Key Requirements

1. Diploma or Bachelor’s degree in Procurement, Supply Chain Management, Logistics, Business Administration or related field.
2. At least 3 years of relevant experience in a similar role, preferably in a fast-paced or medium-to-large organization.
3. Strong knowledge of inventory software systems (e.g., ERP, QuickBooks, Zoho Inventory, or similar).
4. Proven ability to manage stock accuracy and minimize inventory losses.
5. Excellent organizational, analytical, and leadership skills.
6. High level of integrity, attention to detail, and commitment to deadlines.
7. Good communication skills and ability to work with cross-functional teams.
8. Ability to work under pressure and handle urgent requests efficiently.