Payroll is the most critical promise an employer makes to their workforce. Late payments, incorrect deductions, or statutory non-compliance don't just cause employee dissatisfaction — they create legal liability, reputational damage, and revenue leakage. In Kenya, where statutory deductions span PAYE, NHIF (now SHIF), NSSF, NITA, and Housing Levy, the complexity is real.
Nexus Staffing Solutions' Payroll Management service ensures every employee is paid accurately, on time, every time. Our payroll team processes over 15,000 payslips monthly across 200+ companies, with a 99.99% accuracy rate and 100% statutory compliance record.
What's Included
Everything from gross to net — and beyond
Accurate & Timely Processing
Automated salary calculations with manual verification. Payroll processed and payments initiated 3 business days before pay date, every cycle, without exception.
Regulatory Compliance
SHIF, NSSF, PAYE, Housing Levy, and NITA calculated, deducted, and remitted on your behalf. KRA iTax P10 returns filed monthly. Year-end P9 forms generated automatically.
Custom Compensation Structures
Performance-driven salary models, graded pay scales, bonuses, commissions, and allowances. We handle complex structures including shift differentials and overtime calculations.
Benefits Administration
Health insurance, pension schemes, group life, WIBA, and employee wellness programmes administered and reconciled with payroll deductions every month.
Employee Self-Service
Digital payslips, tax records (P9), and leave balances accessible via our employee portal. Reduces HR queries by 70% and gives employees transparency.
Data Security
Enterprise-grade encryption, multi-factor authentication, and role-based access controls. SOC 2-aligned data handling protocols protect your most sensitive employee information.
How Our Payroll Process Works
Data Collection
Timesheets, attendance records, overtime, and variable pay data collected through our integrated portal or your existing HRIS. Automated validation flags anomalies.
Payroll Processing
Gross-to-net calculations including all statutory deductions, loan repayments, advance recoveries, and benefit deductions. Dual verification by separate payroll officers.
Approval & Payment
Draft payroll report sent for your approval. Upon sign-off, payments are initiated via RTGS, EFT, or M-Pesa bulk disbursement. Payslips distributed digitally.
Statutory Remittance
PAYE, SHIF, NSSF, Housing Levy, and NITA contributions remitted to respective authorities before deadlines. Confirmation receipts filed and shared.
Reporting & Reconciliation
Monthly payroll reports, bank reconciliation, GL journals, and statutory compliance certificates delivered within 48 hours of payroll close.
Free PAYE Calculator
Use our free online PAYE Calculator to estimate monthly tax deductions for any salary level. Includes SHIF, NSSF, Housing Levy, and personal relief calculations for the current tax year.