Our client, a growing premium beauty, wellness, and regenerative care business, is looking for a tech-savvy and highly organised Administration & Invoicing Assistant to support day-to-day administrative, invoicing, dispatch, and payment follow-up activities.
The ideal candidate should be comfortable working with digital systems, maintaining accurate records, and following up with clients to ensure invoices are settled on time.
Key Responsibilities
- Prepare and issue customer invoices accurately and on time.
- Process and maintain invoices, receipts, and related documentation.
- Coordinate and track dispatches and deliveries.
- Follow up with clients on outstanding payments.
- Maintain accurate records of invoices, payments, and dispatches.
- Reconcile invoices and payments and report discrepancies.
- Respond to customer enquiries relating to invoices, orders, and payments.
- Update administrative and financial records using digital tools.
- Support general office administration and documentation.
- Prepare basic reports on invoicing, collections, and outstanding balances.
- Work closely with relevant teams to ensure orders, dispatches, and payments are properly coordinated.
- Maintain confidentiality and accuracy when handling financial and customer information.
Requirements
- Diploma or Degree in Business Administration, Accounting, Finance, Commerce, or a related field.
- Previous experience in administration, invoicing, accounts receivable, order processing, or a similar role.
- Strong computer and digital skills; tech-savvy candidates are highly preferred.
- Experience using invoicing, accounting, POS, ERP, or other business management systems is an advantage.
- Good Excel/Google Sheets skills.
- Strong organisation and attention to detail.
- Good communication and customer follow-up skills.
- Ability to manage invoices, dispatches, and payment follow-ups systematically.
- Honest, reliable, and professional.
- Ability to work independently and meet deadlines.